Payroll News

EEOC Releases Pay-Data Reporting Instructions, Sample Form

July 9, 2019, 4:00 PM

Instructions and a sample form for submitting employee pay data starting July 15 were released by the Equal Employment Opportunity Commission as part of a new requirement to collect private-sector compensation information from 2017 and 2018.

The EEOC also released 28 frequently asked questions and answers and a fact sheet.

The deadline for the compensation information of full-time and part-time employees, recently added as part of an annual report known as EEO-1, is Sept. 30, 2019. Log-in information is to be sent to employers by July 15, the agency said July 1.

Employers with at least 100 employees are required to submit Component 2 data for a pay period in each of the fourth quarters of 2017 and 2018 under a ruling in a federal district court case (National Women’s Law Center v. Office of Management and Budget, Civil Action No. 17-cv-2458). The case revived collection of the data that was proposed during the Obama administration but blocked by the Trump administration until the court ruling.

Data collection through an online portal is to start even though an appeal was filed May 3 by the Justice Department to halt compilation efforts, the EEOC said. The deadline for Component 1, the main part of the survey, was May 31.

The employee pay data from Box 1 for Form W-2, Wage and Tax Statement, is to be compiled from 12 compensation bands. The 10 employee job categories that accompany the compensation bands are the same as those in Component 1 of the EEO-1 report. The information that is collected is for employees who were on the employer’s payroll during the workforce snapshot period, the EEOC said.

Employers were encouraged to keep a copy of the certified report. Companies that do not certify the information as part of the online filing process would receive a notice of failing to file the mandatory report, the EEOC said.

The EEOC contracted with NORC, an independent research institution at the University of Chicago, to collect and process the Component 2 portion of the survey. NORC was founded in 1941 as the National Opinion Research Center.

A NORC help desk was established for Component 2 filers. Contact information is by email at EEOCcompdata@norc.org and by a toll-free phone number, 877-324-6214. The help desk is to be staffed from 8 a.m. to 7 p.m. CDT. Additional information is available at https://eeoccomp2.norc.org.

To contact the reporter on this story: Michael Trimarchi in Washington at mtrimarchi@bloombergtax.com
To contact the editor on this story: Michael Baer in Washington at mbaer@bloombergtax.com